To use your own captions instead, click on the ‘Options’ button and select your chosen caption style from the ‘Style’ menu in the pop-up dialog box.įinally, click the ‘OK’ button in the ‘Table of Figures’ dialog box and a list of the selected captions will appear where you placed the cursor. Once the ‘Table of Figures’ menu pops up, usually you would select either ‘Tables’ or ‘Figures’ to insert a list of the captions labelled as either ‘Tables’ or ‘Figures’. To do this, find the place you want to insert the table, go to the ‘References’ tab in MS Word and click on ‘Insert Table of Figures’ (n.b., on Mac, go to ‘Insert’, ‘Index and Tables’, then ‘Tables and Figures’). Once you’ve written your captions, you’ll need to create a list of figures/tables. If you name this ‘Caption 2’ or ‘Caption Tables’, you can then use it to distinguish between different caption types. If you want to list tables and figures separately using this method, click the ‘Create a Style’ or ‘New Style’ button in the ‘Styles’ menu and select ‘Caption’ for the ‘Style Based On’.
Thank you for subscribing to our newsletter! Once you’ve selected ‘Caption’, place the cursor where you want your caption to appear and type it using your preferred numbering format. There are two basic approaches to doing this.
INSERT FIGURE IN WORD DOCUMENT HOW TO
In here you will find a style called ‘Caption’ (hint: you might have to select ‘All Styles’ from the options). In this document I explain how to insert images into Word 2007 documents. Instead, go to the ‘Home’ tab in MS Word and select the ‘Styles’ menu. The key here is not to use the ‘Insert Caption’ option typically used to label figures and tables. Luckily, it’s easy enough to override the automatic numbering as long as you know how to use MS Word’s ‘Styles’ options. Or you might not want to use numbered captions at all. the images in chapter one would be Figure 1a, Figure 1b). You might, however, want to use a different numbering system, such as chapter-specific numbering (e.g. Select the Insert Citation button in the Citations & Bibliography group. Select the References tab in the ribbon (see figure 1). Place your cursor where you want to insert the citation. Figure 1) and tables get a generic ‘Table’ caption (e.g. How to Insert Citations for New Sources in Microsoft Word. Instead, all images get a generic ‘Figure’ caption (e.g. MS Word’s automatic captions, for instance, don’t let you choose a numbering style. It’s just that sometimes we want to do things our own way. Basic Concept - Add your image - Add a caption - Add a Bookmark - Reference your figure with the Word field called 'SEQ' Now when you move your figure and caption around the document, the sequence number will change in your figure and your reference to it can be updated by updating all of the fields in the document (Ctrl + A to select the whole document and F9 to refresh all the fields. This isn’t to say we don’t appreciate Microsoft Word’s automatic numbering system: it’s certainly a time saver. How to Override Figure and Table Numbering in MS WordĪs the Matrix franchise taught us, sometimes computers are a bit too clever for their own good.
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